SMA Policies > Academics

At Stella Maris Academy of Malolos (SMA), we are committed to safeguarding the privacy of our students, parents, and website visitors. In compliance with the Data Privacy Act of 2012 (RA 10173) and best practices in data protection, we have two distinct privacy policies:

1. Website Privacy Policy (For online users, website visitors, and digital services)
2. Student Data Privacy Policy (For in-school data collection, student records, and security measures)

This policy applies to users accessing the SMA website and engaging with online forms, digital services, and analytics tracking.

• Website Analytics: We use Google Analytics to collect non-personal data such as IP addresses, device types, and pages visited to enhance user experience.
• Contact Forms: Information such as name, email, and phone number may be collected through inquiries and registration forms.
• Cookies and Tracking: Our website may use cookies to improve functionality and personalize the browsing experience. Users can manage cookie settings in their browser.

• To monitor and enhance website performance.
• To respond to inquiries and provide relevant information to prospective students and parents.
• To ensure the security and proper functioning of our digital platforms.

Website users have the right to:

• Request deletion of submitted information (subject to administrative requirements).
• Disable cookies and tracking via browser settings.

This policy applies to the collection, processing, and protection of student records and personal data within SMA.

We collect student-related data through:

• Admission & Enrollment: Name, birthdate, academic history, health records, and emergency contacts.
• During School Residency: Grades, attendance, disciplinary records, and extracurricular participation.
• Security Measures: CCTV footage, school ID scanning, and visitor logs.

How We Use Student Data

• Academic evaluations, student records, and progress monitoring.
• Guidance and support services (e.g., counseling, special education needs).
• Security and safety (e.g., ID verification, CCTV monitoring).
• Communication with parents/guardians regarding student progress and school matters.

Data Sharing and Protection

• We ensure that student data is shared only when necessary:
• With parents/guardians: To update them on student progress.
• With government agencies: Such as DepEd or the National Privacy Commission, as required by law.
• For school promotions/events: Only with parental consent.
• Never sold or used for commercial purposes.
• Retention and Storage of Student Data
• Student records are securely stored for the required retention period as per DepEd regulations.
• Archived data for graduates or transferees is kept under strict security protocols.

Parents and students have the right to:

• Request access to personal records.
• Request correction of inaccurate information.
• Request deletion of unnecessary data (subject to legal and academic requirements).

For questions or concerns about this Privacy Policy or how your data is handled, please contact:

Phone Numbers:
Landline
+63 (44) 791-9911
+63 (44) 791-6736
Mobile
+63 (917) 523-9911
+63 (908) 896-2004

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Office Hours: 8:00 AM – 5:00 PM, Monday to Saturday

By using our services or accessing our website, you agree to the terms of this Privacy Policy. SMA reserves the right to update this policy as necessary to reflect changes in our practices or legal requirements. We encourage you to review this page periodically for the latest updates.